See RentO in action
RentO is built for traffic management, heavy equipment rental and labour supply companies that send vehicles, operators and crews to project sites every day and bill by the day or hour.
It connects the whole job: a quote becomes an assignment, the assignment generates daily time logs, logs become timesheets and approved timesheets become invoices. Nothing is typed twice and nothing is billed late.
Main features
Assignments with an availability calendar
Block vehicles, operators, labour, materials or ready-made packages onto a job. Busy resources are flagged so nothing gets double booked, across day and night shifts.
Automatic daily time logs
RentO creates each day's time log for you, including weekends, holidays and overtime, and never creates the same log twice.
Timesheets and invoices
Build timesheets from approved logs, block duplicate periods, then turn approved timesheets into VAT invoices you can send as PDF.
Quotes with revisions
Draft, send and track quotes from draft to accepted, keep revisions, print PDFs, and lock quotes once they are accepted.
Bundle packages
Package cones, barriers, vehicles and crew into one reusable set with one daily price, so a lane closure is quick to repeat and invoices show one clean line.
Fleet, operators and labour registers
Owned or third-party vehicles, operator licences, labour records and materials, all with rates, documents and status in one place.
Expiry alerts
Get warned before vehicle registrations, operator licences and documents expire, so nothing lapses without notice.
Maintenance scheduling
Schedule routine services that repeat on your interval and see what is due on the dashboard, so no service is missed.
Expenses
Record fuel, repairs, tyres and fines against a vehicle, operator, labour or project, with receipts attached.
Dashboard and reports
Active assignments, revenue this month, vehicles available, approved timesheets waiting to be invoiced and upcoming maintenance, plus reports you can export to PDF and Excel.
Users, roles and audit log
Create custom roles with the permissions each person needs, and keep an audit log of who changed what and when.
Your company, your branding
Set VAT, currency, weekend days, overtime rules and number prefixes, and print your own logo on quotes, timesheets and invoices.
Why RentO
- 01
One connected flow
A quote becomes an assignment, the assignment generates daily time logs, logs become timesheets and approved timesheets become invoices. Nothing is re-typed.
- 02
No double bookings
A vehicle already working on those days cannot be booked twice, because the system checks availability as you assign.
- 03
Billing errors caught early
Overtime, weekends and holidays are calculated automatically, and duplicate timesheets for a period are blocked before they reach an invoice.
- 04
Know what is waiting to be billed
The dashboard shows approved timesheets that still need an invoice, so revenue does not sit unbilled.
- 05
Stay compliant
Expiry alerts for vehicle and operator documents plus an audit trail that cannot be edited or deleted.
- 06
Built in the UAE, for UAE operations
AED and VAT out of the box, with local support and a demo tailored to your fleet from the team that builds RentO.
How it works
- 1
Quote
Send a quote with revisions and track it until it is accepted.
- 2
Assign
Allocate vehicles, operators, labour and materials with conflict warnings.
- 3
Log
Daily time logs are created automatically, with overtime and weekends calculated.
- 4
Timesheet
Approve a timesheet built from the logs. Duplicate periods are blocked.
- 5
Invoice
Generate the invoice with VAT, send it as PDF and track payment.
Screenshots
Active assignments, revenue, fleet availability, expiries and maintenance at a glance.
Choose your plan
RentO, answered
Traffic management and detour service companies, heavy equipment rental firms and labour suppliers that send vehicles, operators and crews to project sites and bill by the day or hour.
Every business has opportunities to improve.
Whether your goal is to improve operations, automate processes, implement ERP, or prepare for future growth, our consultants are ready to help.
Let’s discuss your business challenges and identify practical solutions that deliver measurable business outcomes.